Payables Clerk-Parts

Job Title

Payables Clerk-Parts

Job Description

This job description establishes and defines the authority, accountability, reporting relationships, responsibilities, and duties of the Parts Department Payables Clerk within the Parts Department at Central Flying Service.
REPORTING RELATIONSHIPS

The Payables Clerk reports to the Parts Department Director, the Parts Department Assistant Directors.
REQUIREMENTS
Education
Required: High School Diploma or GED.

Experience:

Required: Have three years or more general accounting experience with posting payables, invoicing, and customer billing. MS Word and Excel experience required.
Skill, Knowledge and Abilities
The ability to communicate with customers and department heads in a friendly, professional manner.
The ability to maintain files and routinely update information.
The ability to use a computer, as well as, MS Word and Excel.
The ability to effectively communicate, in English, both verbally and in writing.

Physical
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. These include walking through maintenance spaces and use stairs to interface with corporate entities. The employee must have a full range of body movements including use of hands to finger, handle, or feel objects and bending, reaching, and crouching. Must have command of all five senses: sight, hearing, touch, smell, and taste. Specific vision abilities required include close vision, depth perception, and the ability to adjust focus. The employee must be cognizant of the dangers, in particular those associated with loud noises, while working in a hazardous flight environment for extended periods of time. Must have the ability to lift 25 pounds with regularity.
Mental
Must be able to read, understand, and interpret instructions and information at the high school level.
WORKING CONDITIONS

The work for this position will be based in a climate controlled, smoke free office environment during the workday. The employee will be required to travel throughout all maintenance spaces, hangars, and across aircraft parking ramps, exposed to the temperature ranges found in Little Rock, AR.
ESSENTIAL FUNCTIONS

The Parts Department Payables Clerk is charged with all general Parts Department duties.
AUTHORITIES AND RESPONSIBILITIES
The Parts Department Payables Clerk is responsible to the Parts Department Director for all assigned duties and task.
DUTIES AND TASKS
1. Train and assist fellow Parts Payables personnel in the proper work procedures and practices to be followed.
2. Maintain all Parts Department in clean and orderly working condition.
3. Provide quality service for interdepartmental and retail customers.
4. Ensure accuracy of parts issued to work orders or invoices.
5. Prepare invoices and account for parts records in accordance with approved procedures.
6. Checks and approves all vouchers for payment.
7. Maintain a well-groomed, professional appearance.
8. Follow all instructions (written and verbal) given by the Parts Department Director.
9. Perform all other duties and tasks as may be directed from time to time by the Parts Department Director.
10. Audits freight bills against freight manifests.
11. Answers all vendor inquiries.
12. Assists in monthly closings.
13. Assists with accounts receivable and special projects, as necessary.
14. Maintain inventory and vendor core tracking system in Total FBO.

Additional Information

Full-Time Position

Monday-Friday 7:30 AM - 4:00 PM

Some overtime required.

Basic Qualifications

Must be at least 18 years of age
High School Diploma or equivalent.
3 years general accounting experience to include posting payables, invoicing and customer billing.